- Fills PDF form templates from the rows of a Numbers table
- Works with tables on any sheet of the open Numbers document
- Simple links, default values, formulas, and conditional rules
- Numbers are written as displayed in Numbers (dates, currencies, percentages) or as raw values — your choice — and zero values can be shown or left empty
- File naming patterns, subfolders, and conflict handling
- Optional PDF flattening, with a detailed log of each run
- Save each setup as a configuration file (.numberstopdf) and keep several open at once
- Choose which Numbers document to read when several are open
- Optionally prepare one Mail message per row with its PDF attached — nothing is sent automatically
- English and French interface
Numbers
ToPDF
Turn every row of a Numbers table into a filled-in PDF — invoices, certificates, badges, forms — from a single PDF template.
macOS 14.6+
Apple silicon
v1.0
English · Français
Free to download on the Mac App Store. The free version links up to 3 Numbers columns to PDF fields; a one-time in-app purchase (CHF 15, no subscription) unlocks unlimited links.
§ 01 — About
Turn every row of a Numbers table into a filled-in PDF — invoices, certificates, badges, forms — from a single PDF template.
Made for anyone who keeps their data in Numbers and keeps retyping it into the same PDF: invoices, delivery notes, certificates, badges, contracts, forms.
NumbersToPDF reads the table you have open in Numbers and fills a PDF form template with it. Pick the template, drag each column onto the PDF field it belongs to, and generate one PDF per row — hundreds of them in a single pass.
Each window is a saved configuration: template, output folder, links, rules, and options live in a small file you can reopen any time, so you can keep one setup per kind of document. With several documents open in Numbers, you choose which one to read.
Everything happens on your Mac. The app only reads your Numbers document through macOS automation: it never modifies it, never uploads anything, and never needs an account.
§ 02 — Features
Three things it does well.
01
Drag, drop, done
Columns from your Numbers table are listed next to the fields detected in your PDF template. Drag a column onto a field to link them, with a live preview of the mapping.
02
Formulas and rules
Compute values from your columns — for example {Price} * 1.2 — set a default value when a cell is empty, skip a row or leave a field untouched when a column has no data.
03
Organised output, ready to send
Name files from your data ({Name}_{Invoice}), sort them into subfolders ({Client}/{Date}), choose what happens on conflicts, and optionally flatten the PDFs so they can no longer be edited. You can also prepare one Mail message per row, with its PDF attached — nothing is ever sent for you.
§ 03 — Gallery
Screenshots.
§ 04 — Requirements
What you need.
Operating system
macOS 14.6 or later
Hardware
Apple silicon Mac
Software
Apple Numbers 14 or 15, with the document open
PDF template
A PDF containing fillable form fields
Permissions
Automation access to Numbers (macOS asks the first time)
Languages
English and French, following your system language
Network
Only for the App Store purchase — your data never leaves your Mac
Latest version
1.0
§ 05 — Release notes
What's new.
§ 06 — FAQ
Quick answers.
01 What kind of PDF can I use as a template?
A PDF that contains fillable form fields (an AcroForm). You can create one in Adobe Acrobat, PDF Expert, Affinity Publisher, InDesign, or any tool that exports form fields. NumbersToPDF lists the fields it finds as soon as you choose the file.
02 Does NumbersToPDF change my Numbers document?
No. It only reads the table you select. Your document is never modified, and your data never leaves your Mac.
03 Which table is used?
A Numbers document must be open: the frontmost one, or the one you choose in the Numbers document list when several are open. NumbersToPDF lists every table of that document, on all its sheets, and lets you pick one. The first row of the table is used as the column names; footer rows and empty rows are ignored.
04 macOS asks whether NumbersToPDF can control Numbers.
That is expected: reading a Numbers table goes through macOS automation, which requires your approval once. If you refused by mistake, enable it in System Settings › Privacy & Security › Automation.
05 What does flattening do?
Flattening turns the filled fields into fixed text, so recipients can no longer edit the values. Leave it off if you want the generated PDFs to stay editable.
06 Can I do calculations?
Yes. A formula mapping accepts numbers, column references in braces, the four operations, and parentheses — for example
({Quantity} * {Unit price}) * 1.081. Calculations use the raw values of your cells, not their display format.07 Is NumbersToPDF free?
It is free to download. The free version links up to 3 Numbers columns to PDF fields, enough to try the whole workflow. A one-time in-app purchase unlocks unlimited links on all your Macs — no subscription. Already purchased? Use Restore purchase in the unlock window.
08 Can I keep several setups?
Yes. Each window is one configuration (template, output folder, links, rules, options). Save it from File › Save as a small .numberstopdf file and reopen it whenever you need it. The permissions to your template and folder are specific to your Mac: on another Mac, the app asks you to choose them again.
09 Can it send the PDFs by email?
It prepares them. Choose a Numbers column that holds the address, write a subject and a message with your columns in braces, and after generation one Mail message opens per row with its PDF attached. Nothing is sent for you, and the app asks before opening more than 10 messages.
10 I have two columns with the same name.
NumbersToPDF numbers duplicates automatically: the second Name column appears as Name (2).
Still stuck? Contact support →
Ready when you are.
Free to download on the Mac App Store. The free version links up to 3 Numbers columns to PDF fields; a one-time in-app purchase (CHF 15, no subscription) unlocks unlimited links.